Manuscript Guide to Journal Publication

1. Type of paper

Type	Content
Paper	Research findings or development results in natural language processing or related fields that are highly unique, novel and useful from an academic or social point of view.
Report	Experience in creating and/or using data, tools, systems, etc. Reports that provide useful information to the readers, summarizing the content, structure, characteristics, method of use, experience, evaluation, location information, method of obtaining, etc., of existing software and tools, as well as language information resources such as corpora and dictionaries.
Survey paper	A paper summarizing, from a unique perspective, various literature on fields related to the Association for Natural Language Processing. Or, a paper based on such research that provides future prospects.

　Until now, screening of submitted papers emphasized academic value above all else. However, if the research community is to fulfill its social responsibility, efforts and ingenuity in non-academic social practices is often necessary, and promotion of such activities is a must for academia development. Therefore, the definition of “paper” has been revised as above in order to clarify that social value, as well as academic value, will be considered in future screening of submitted papers. We eagerly await to see increased diversity in the papers submitted.

2. Manuscript format and style

2.1 Manuscript

Use a word processor. As a general rule, a word processed manuscript for a Japanese-language paper should be on A4-size paper with around 900 characters (30 letters per line, 30 lines) per page. When printed, it will be around 1,500 characters per page. English papers should be on A4-size paper, double-spaced and in 12-point font, with around 300 words per page. When printed, it will be around 600 words per page. Manuscripts edited in accordance with the agreed style of published papers are also accepted. For English-language papers, the person submitting the paper is responsible for proofreading the English text.
If the paper is approved for publication, send the source file of the final draft to the Association. If the person submitting the paper is able to create the manuscript using LaTeX, they should use the LaTeX style file designated by the Association, and send the source file. The style file may be downloaded from the URL below.

http://www.anlp.jp/jnlp.tar.gz

As for figures and tables, if they have been created using the non-default LaTeX environment (picture environment, tabular environment, etc.), send such files of figures and tables as well.

2.2 Style of title, author, affiliation and keywords

On the first page of the manuscript, state the type of paper, title, author and affiliation in Japanese and English. Also include Japanese and English keywords that are useful for referencing. See below for an example.

2.3 Overview

On the second page of the manuscript, write a summary of the paper content in English in 200 words or less. On the third page of the manuscript, write a Japanese summary of the paper content in 600 characters or less. Please do your best to provide a Japanese summary even when the paper is written in English.

2.4 Main text

After the Japanese summary begins the main text. The order should be Introduction, Body, then Conclusion. Figures and tables should be numbered serially with descriptions, as shown below.

2.5 References

Citations should be indicated by inserting in the main text the author’s name (lead author) and the year in parentheses wherever necessary. If there is more than one citation with the same author and the same year, insert Roman letters behind the year to differentiate them.
In the “References” page at the end of the manuscript, citations should be indicated in alphabetical order of the authors’ surnames. Before each reference, provide the “Main text indication.” In general, provide the author, publication year (western calendar), title, magazine name, volume, number and pages for magazine articles, and author, publication year (western calendar), title, and publisher for books, in that order. See below for examples.

• Main text indication:　(Aho and Ullman 1972a; Shannon 1951)
• References

References
Aho, Alfred V. and Ullman, Jeffrey D.(1972a). ``Optimization of straight line code.'' SIAM J. Computing, 1(1), pp. 1-19.
Aho, Alfred V. and Ullman, Jeffrey D.(1972b). The Theory of Parsing, Translation and Compiling, Vol.I:Parsing. Prentice-Hall, Englewood Cliffs, N.J.
大川太郎 (1995). 超高速構文解析法. 言語処理, 1(3), pp. 10-17.
Shannon, Claude (1951). ``Prediction and entropy of printed English.'' Bell Systems Technical Journal, 30, pp. 50-64.
遠山金太郎(1989). 数学の基礎. 銀座書店.

2.6 Appendix

Whenever a mathematical proof or detailed information of a system is necessary, they should be attached as Appendices so as to facilitate smooth reading of the main text.

2.7 Author introduction

Please send an author introduction if the paper is approved for publication. Provide a brief bio of 100 characters or less, including the author’s name, date of birth, department and course, as well as the year of completion of the author’s highest educational status, his/her current occupation title and description, awards, degrees, etc. See below for an example.

Goro O'oka (Regular member)
Graduated from Electronic Engineering Course, Faculty of Engineering, Kyoutou University in 1970. Completed a doctoral program of the above university in 1975. Doctor of Engineering. In the same year, joined Heisei Electric Co., Inc., and currently the Chief of the Multimedia Section, Technology Department. Involved with R&D of spoken language system. Member of Information Processing Society of Japan and ACL.

3 Sending the manuscript

Send information of the paper to be submitted along with the manuscript to be refereed by e-mail to the Editorial Office.

1. Information of the paper to be submitted
   
   • Paper information: Author, title, summary
   • Contact information of the lead author: name, postal code, address, affiliated organization and department/section, phone number, FAX number, e-mail address
2. PDF file of the manuscript to be refereed
   • Do not include in the manuscript any information that can identify the author, such as the author’s name or acknowledgments.
   • Do not include author (affiliation) information in the property of the manuscript file. See the following links how to remove the property.
     Adobe Acrobat, Word 2010/2013, Word 2007, Word 2003
   • Name the file as yyyymmdd_manuscript_for_refereeing.pdf.
   • If you are unable to create PDF files, contact the Editorial Office by e-mail for assistance.
   • Papers published in the Journal of Natural Language Processing will, as always, be processed with text and put into ps format.

Send to: Editorial Office　

4 Handling of manuscript by the Association

(1) After the manuscript is accepted by the Editorial Section, a receipt will be sent. E-mail notification will be sent whenever possible.

(2) Referee results
Submitted manuscripts will be rated as follows by the Editorial Committee based on the evaluation of the referee.
A Approved for publication
B Inquiry to author
The author will be contacted for some answers or revisions, after which the paper will be refereed once more. The focus of the inquiries is to clarify partially unexplained points or possible errors. Reply in writing. When making changes to the manuscript in relation to the inquiries, clearly indicate where the changes were made and why. Inquiries must be replied to within one month as a general rule; if three months pass without a response, the manuscript will be considered as withdrawn.
C Denied publication
In the cases listed in (3), the manuscript will be denied publication, and returned to the author with the reasons for the denial. In the case where the manuscript is more suitable as a report than a paper and includes useful information for Association members, the manuscript will be returned to the author with the reason for denial and a list of content recommended for conversion into a report. Appropriate revision and re-submission as a report will be welcomed.

(3) Manuscripts are denied publication when:

(i) The field of the manuscript is deemed unrelated to the Association.
(ii) The manuscript contains one or more essential errors, or the content is not objectively discernable.
(iii) The level of the content is low and it lacks novelty and importance.
(iv) When the manuscript has already been published in another journal or magazine, or has already become public knowledge. Materials included in periodical publications (publications of other associations and societies, company in-house papers, general magazines) will be considered as “already published,” but materials used in oral presentations at academic societies, conferences, research seminars, symposiums, international conventions, etc., will be accepted. However, be sure to gain permission from the copyright owner.
(v) When the content is excessively difficult or incomplete, with no prospect of improvement.

(4) Referee period
In general, refereeing is completed within one month. When there are inquiries or re-refereeing, the time required for each procedure will be added in addition to the time necessary for administrative transactions, but as a general rule, refereeing is to be completed within six months at the latest.

(5) Proofreading
The proof copy will be sent to the author, who will be asked to proofread and return it within one week. As a general rule, corrections to the original manuscript, original figures, etc., during proofreading will not be permitted.

5 Precautions when writing

When writing, pay due care to the following points so as to avoid copyright infringement.

• Avoid possible copyright infringement and/or slander.
• When citing published literature, always clearly indicate sources.
• If the manuscript content is accused of copyright infringement, etc., and a third party receives damages, the author will be held liable.

6 Copyright and digital releasing of paper

As a general rule, the copyright belongs to the Association. If the copyright belongs to an affiliated organization or other party, making it difficult for the Association to own the copyright, the matter will be discussed upon request. Please note that the Association may provide published papers to electronic services such as digital paper databases so that they may widely benefit academic research.
If the author of the published paper digitizes such paper and releases it to third parties using digital media such as computer networks or CD-ROMs, the volume, number, and pages of the Journal of Natural Language Processing of the publication must be indicated in a clear manner for all viewers.

7 Separate printing fee

If a submitted paper is approved for publication, the author is obligated to purchase, and therefore pay for, 100 separately printed copies. The separate printing fee is 30,000 yen for up to 15 printed pages (around 22,500 characters for a Japanese paper), plus 5,000 yen for each additional page. However, an additional fee may be charged for manuscripts created with MS Word, or those created with LaTeX but requiring much typesetting work. Please assist us by using the designated file type for easy typesetting. Also, keep in mind the separate printing fee waiver system explained below. There is a system to support those submitting papers who must privately pay for the separate printing fee, in order to promote the submission of outstanding papers from various fields related to natural language processing. This system waives the payment of a separate printing fee for those who find it difficult to obtain funding from affiliated organizations, such as researchers who belong to research organizations that do not provide financial aid for paper submission costs, or those transferred to another organization after the paper submission but before its publication. If you wish to apply for this waiver, attach a brief statement as to why you need a waiver to your paper submission. If the Editorial Committee approves of the waiver after screening, up to 50,000 yen of the separate printing fee for published papers will be waived.

As a promotional campaign, the Editorial Committee is pleased to announce that we will not be charging more than 30,000 yen for the publication fee of any paper accepted between April 2012 and March 2014, regardless of length. This policy applies not only to papers submitted by members, but also to those submitted by nonmembers. Please feel free to take full advantage of this opportunity to publish your papers.